Our policy is to use any and all data collected by any means, whether through the internet, email, our online database and/or any interactive forms or surveys only for such uses that are important to our organization and our cause, in light of the professional standards required and expected from nonprofit organizations.
MWCA reserves the right to change this policy whenever deemed necessary without prior notification. Should changes be made, they will be posted on this Privacy Notice with the date of revision. Information posted about our board members, donors, supporters, or other affiliates and stakeholders on the website consists only of the individuals name, organizational/business name and city.
We do, however, maintain internal lists of board members, donors, supporters, or other affiliates and stakeholders and contacts. Because your physical mail and e-mail addresses are confidential, we never share either type of list with outside parties, and only key MWCA personnel and certain technical contractors are allowed access to the areas of the computer systems in which we store our lists.
Lists are accessed only for the purpose of upgrading our computer systems or distributing MWCA newsletters, publicity campaigns, alerts, correspondence, event notifications, or other professional communications that help us accomplish our mission as a nonprofit organization.
Visitors to the Website and Website Security The MWCA website collects information about each visitor to our website in these ways: 1. through your IP address 2. through online forms for posting employment, events, and training items 3. through any correspondence you send us via mail to our online posted mailing address, our online listed emails, and through other forms not associated with the database
Detail about these methods of information collection follows: IP Addresses Your IP address does not reveal any personal information about you or your activities. Our web server host logs all IP addresses of all visitors to automate information collection concerning web traffic, usage, length of time visitors stayed, new visitors, entry and exit points, and the like. It is also used as statistical information for reporting and to find ways to improve web usability.
Online forms are generated by our database to gather information about you and your organization when you register for an event or training. None of this information is shared with 3rd parties, except that which is intended to be shown on results pages for statistical information. If you post information that is available on the web and wish to have it removed or corrected, please contact us and we will comply.
None of your contact information or any of your correspondence that you send via regular mail, online through forms, through email, or any other means is ever sold to third parties under any circumstances, and is used only to conduct our daily business in accomplishing our mission under our policies as a nonprofit entity.
None of the information we collect is shared with any 3rd-party except as aggregated statistics for organizational performance reporting purposes, capturing and defining web traffic patterns, and website improvement. Information of this kind is never used to track or monitor individual users.
Our purpose is to provide communications and collaboration with and among nonprofits, to improve the information flow to the nonprofit community, and to improve the content and usability of our website, programs, products, and services. If you send us questions about our website content or any of our areas of operation, we may forward your request for information to parties who would be able to assist you, or we may respond to you with that information in kind.
You may at any time request us not to do so, and we will comply with that request, except as we are required by legal regulations or a court order to do so. It is unlikely we will contact you for verification, but we reserve the right to do so, should it become necessary.
If you contact us by email or phone, we may ask you to verify your personal information so that we may respond to your inquiry with an assurance of your identity. Our online database is protected by security put in place to safeguard data integrity and to prevent unauthorized access and/or use of its systems. These security measures have been designed to provide the user with reasonable protection of private information entrusted to our possession.
Once you are part of our contact/distribution lists, you can opt out any time you like by contacting MWCA by email or by calling 406-684-5590.
Occasionally we may ask you to participate in online surveys in the interest of accomplishing our mission. Such surveys are always on a volunteer basis, and it is not necessary for you to fill it out. Should you decide to fill a survey out, the types of information that are collected may include demographics such as zip codes, age group, services received or provided, etc. However, none of this information will be collected on any one individual or that can be used to identify any one individual. Survey information is used in the aggregate to improve our organizational and online services.
If your personal or your organization’s information needs to be updated, please contact Montana Weed Control Association by email or by calling 406-684-5590.
MWCA may provide you with links to affiliate sites to allow you to purchase items related to agricultural concerns and activities. Any transaction conducted as a result of those links is not conducted on our site, but is conducted on the site of the seller or the company managing the transaction through their online ecommerce functions. Buyers are responsible to be fully informed about sellers’ and/or companies managing online transactions policies, and will hold MWCA harmless of all disputes between the buyer and the seller/transaction management company.
Montana Nonprofit Association Virtual Conference
Many CWMA’s across Montana are nonprofit-based and the Montana Nonprofit Association is an extremely valuable resource for any nonprofit, including MWCA. The week of September 21st, the MNA is hosting its first ever virtual conference. Many MWCA board members are attending, not only for the valuable knowledge, but to see how a virtual platform works for a major conference. In the past, MNA has had over 400 attendees at their in-person conferences.